How to Quit Your Job in a Professional Way?

Regardless of the reason, you have in mind, quitting a job is not a walk in the park. You’ve worked for years building relationships with your boss and workmates.

The employer has invested a lot of time and energy in your growth and development.

Their reaction to your decision can be a source of stress and anxiety. You might wonder how they’ll behave after getting the news.

However, you need to keep in mind that you are not the first or last person to leave an organization.

Quitting is part of the professional world. While quitting is normal, it doesn’t make the resignation process easier.

Since quitting is the best solution for your next career move and you don’t want to burn bridges, how will you go about this?

Stick around and let’s show you how to quit your job in a professional way.

1. Share Your Plans With the Boss First

While you have lots of buddies in the workplace, you should avoid telling them your next move before informing your boss.

Telling your friends first will lead to office gossip. And your boss might overhear the news about your plan before you set up a meeting with them.

When your boss discovers your plans indirectly, they might feel disrespected. And this can lead to an awkward confrontation.

You might end up leaving the organization with a damaged relationship and reputation. With such a relationship, it will be hard to reference them in the future.

2. Face Your Boss

Writing a resignation letter and leaving it on your manager’s desk, sending an email, or telling the human resource manager about your plans to quit instead of the boss can make you seem entitled and ungrateful.

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This is especially true if your employer has invested a lot of resources in your professional growth.

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To leave respectfully, you have to face your boss in person. You also want to avoid surprises during the workday as this can disrupt their workflow.

You should consider sending them an email stating that you’d like to meet with them and discuss your plans.

By doing this, they’ll have time to process and respond well to your news when you meet in person.

3. Give Two Weeks’ Notice

Most experts report that employees should give their employers at least two weeks’ notice before leaving the organization.

However, this is the last time you should give them. The earlier you tell them about your intentions, the better it will be for everyone.

Your employer will have enough time to look for and hire your replacement. You don’t want your employer to scramble and hire the wrong person.

Hiring the wrong person can lead to a waste of time and lots of resources.

You should also consider looking at the company’s policy on resignation. If you are a manager, you should communicate with your colleagues early about your plans to avoid issues.

4. Write a Letter

You should send a resignation letter to both the manager and human resource department to clarify your intention. Include the date of your last day to avoid having a lot of responsibilities by that time.

Writing the letter at least two weeks before the last working day is the best way to state that your time has elapsed in the organization.

Keep your letter short and interesting by seeking help from CV writers.

You don’t have to spend a lot of time talking about why you are leaving or the changes they would have made to make your stay.

All you have to do is include the key elements of your resignation letter:

  • You are leaving the company
  • The last working day
  • Appreciation for getting the chance to work
  • An offer to train your replacement before leaving
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5. Help Your Replacement

Training your replacement before you leave is one of the best ways to help them learn more about your duties and responsibilities and accelerate the transition process.

It’s one of the best ways to show appreciation for the opportunity that your boss gave you.

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You don’t have to train your replacement. However, this act can leave a permanent mark on your workmates and pay off in spades in the days to come.

If you don’t have the time or energy to train your replacement, write them a simple guide that covers key operations, advice, and contacts.

6. Write an Email to Your Mates

If you worked in a team, you’ve likely bonded with them. They must know about your plans from you. Leaving without telling them will make them feel like they didn’t mean much to you.

Write an email reflecting on the good times that you had and thanking them for working with you. Share with them a personal email address or phone number to keep in touch.


Quitting a job requires skill and courage. You can feel guilty about your decision especially if the employer has invested a lot of time and energy in your professional development.

However, you need to follow your heart. By using the tips that we’ve outlined, you’ll not only follow your heart but also have the respect of your boss and colleagues.

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Jonathon Spire

Jonathon Spire

Tech Blogger at Jonathon Spire

My diverse background started with my computer science degree, and later progressed to building laptops and accessories. And now, for the last 7 years, I have been a social media marketing specialist and business growth consultant.

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Jonathon Spire

I blog about a range of tech topics.

For the last 7 years I have been a social media marketing specialist and business growth consultant, so I write about those the most.

Full transparency: I do review a lot of services and I try to do it as objectively as possible; I give honest feedback and only promote services I believe truly work (for which I may or may not receive a commission) – if you are a service owner and you think I have made a mistake then please let me know in the comments section.

– Jon